⚡ Professionalism Paper: Professional Appearance

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Professionalism Paper: Professional Appearance



Unit 13 Design and Graphics. Write Professionalism Paper: Professional Appearance message times 100 case study at least three sentences with Professionalism Paper: Professional Appearance least three descriptive Professionalism Paper: Professional Appearance and present it to at least three people. For ideal Professionalism Paper: Professional Appearance, you should pick Professionalism Paper: Professional Appearance paper Professionalism Paper: Professional Appearance weight around 32 Professionalism Paper: Professional Appearance. Never underestimate Professionalism Paper: Professional Appearance mentors that Professionalism Paper: Professional Appearance you in the workplace, even if you are currently working in a position unrelated to your desired Professionalism Paper: Professional Appearance. Advantages of Communication Flows.

Ten Steps to Enhance Your Professional Image

In fact, if new employees had such direction, they might feel freer to pursue proposals and new business initiatives. The technology abounds: commercial dictation software on computers, iPads, and smart phones, along with free and inexpensive apps, is easily available. So why the reluctance to adopt this technique? Do only doctors and lawyers dictate their reports today? After all, what is writing if not visible, literate speech? The best writing is not merely talk, but perfected talk. Watson, come here—I want you. It did so again with the advent of the computer.

While it is not a panacea for the writing woes that stem from muddled thinking, incomplete knowledge of readers, and weak grammar, such a method of generating business messages may indeed help you get better and faster at imagining your audiences, at writing with the natural rhythms of conversation, and at finding writing a less onerous task. Many managers complain frequently about the writing that comes across their desks, but few studies have asked workplace writers themselves to rate the efficacy of their writing and to share their perceptions. This survey attempted to elicit those perceptions and to infer what these comments suggest about how to improve your writing and your attitude toward it.

The proliferation of computers and smart phones, with the ability to text and tweet has resulted in more people writing than ever before—but it has not resulted in better writers. Note: Survey analysis conducted by Laura Hoffman, M. In almost any career or area of business, written communication is a key to success. Effective writing can prevent wasted time, wasted effort, aggravation, and frustration.

If people feel they are listened to and able to get answers from the firm and its representatives, their opinion will be favorable. Skillful writing and an understanding of how people respond to words are central to accomplishing this goal. How do we display skillful writing and a good understanding of how people respond to words? Following are some suggestions. What do you observe that may act as a barrier to communication? Then there is the lack of adherence to basic vocabulary and syntax rules. One significant barrier to effective written communication is failure to sweat the small stuff. Spelling errors and incorrect grammar may be considered details, but they reflect poorly on you and, in a business context, on your company.

Making errors is human, but making a habit of producing error-filled written documents makes negative consequences far more likely to occur. When you write, you have a responsibility to self-edit and pay attention to detail. In the long run, correcting your mistakes before others see them will take less time and effort than trying to make up for mistakes after the fact. You must monitor carrying costs and keep them under control. Ship any job lots of more than 25 to us at once. Words mean different things to different people in different contexts. Did you understand the message in the example? Sato, a manager from Japan who is new to the United States. The message came from his superiors at Kumitomo America, a firm involved with printing machinery for the publishing business in Japan.

Sato delegated the instructions in English as shown above to Ms. Brady, who quickly identified there were three lots in excess of twenty-five and arranged for prompt shipment. Your quarterly inventory report indicates you are carrying 40 lots which you were supposed to ship to Japan. You must not violate our instructions. As Sullivan relates, it is an example of one word, or set of words, having more than one meaning. In other words, Kumitomo wanted all lots with twenty-five or more to be shipped to Japan. Forty lots fit that description. Brady interpreted the words as written, but the cultural context had a direct impact on the meaning and outcome.

You might want to defend Ms. Brady and understand the interpretation, but the lesson remains clear. Moreover, cultural expectations differ not only internationally, but also on many different dimensions from regional to interpersonal. Someone raised in a rural environment in the Pacific Northwest may have a very different interpretation of meaning from someone from New York City. To a New Yorker, however, downtown may be a direction, not a place. This example involves two individuals who differ by geography, but we can further subdivide between people raised in the same state from two regions, two people of the opposite sex, or two people from different generations.

The combinations are endless, as are the possibilities for bypassing. While you might think you understand, requesting feedback and asking for confirmation and clarification can help ensure that you get the target meaning. In business, he notes that managers often incorrectly assume communication is easier than it is, and fail to anticipate miscommunication. As writers, we need to keep in mind that words are simply a means of communication, and that meanings are in people, not the words themselves. Knowing which words your audience understands and anticipating how they will interpret them will help you prevent bypassing. As we noted, the student neglected to identify himself or herself and tell the instructor which class the question referred to.

Format is important, including headers, contact information, and an informative subject line. This is just one example of how the nonverbal aspects of a message can get in the way of understanding. Other nonverbal expressions in your writing may include symbols, design, font, and the timing of delivering your message. Suppose your supervisor has asked you to write to a group of clients announcing a new service or product that directly relates to a service or product that these clients have used over the years. What kind of communication will your document be? Will it be sent as an e-mail or will it be a formal letter printed on quality paper and sent by postal mail?

Each of these choices involves an aspect of written communication that is nonverbal. While the words may communicate a formal tone, the font may not. The paper chosen to represent your company influences the perception of it. An e-mail may indicate that it is less than formal and be easily deleted. As another example, suppose you are a small business owner and have hired a new worker named Bryan. You need to provide written documentation of asking Bryan to fill out a set of forms that are required by law. Or should you wait until he has been at work for a couple of hours, then bring him the forms in hard copy along with a printed memo stating that he needs to fill them out?

There are no right or wrong answers, but you will use your judgment, being aware that these nonverbal expressions are part of the message that gets communicated along with your words. Do you review what you write? Do you reflect on whether it serves its purpose? Where does it miss the mark? If you can recognize it, then you have the opportunity to revise. Writers are often under deadlines, and that can mean a rush job where not every last detail is reviewed. This means more mistakes, and there is always time to do it right the second time. Go over each step in detail as you review.

A mental review of the task and your performance is often called reflection. Reflection is not procrastination. It involves looking at the available information and, as you review the key points in your mind, making sure each detail is present and perfect. Reflection also allows for another opportunity to consider the key elements and their relationship to each other. When you revise your document, you change one word for another, make subtle changes, and improve it. What would make it visually attractive while continuing to communicate the message?

If you are limited to words only, then does each word serve the article or letter? No extras, but just about right. To overcome barriers to communication, pay attention to details; strive to understand the target meaning; consider your nonverbal expressions; and review, reflect, and revise. Bypassing in managerial communication. Business Horizons, 34 1 , 71— You may think that some people are simply born better writers than others, but in fact writing is a reflection of experience and effort.

If you think about your successes as a writer, you may come up with a couple of favorite books, authors, or teachers that inspired you to express yourself. You may also recall a sense of frustration with your previous writing experiences. It is normal and natural to experience a sense of frustration at the perceived inability to express oneself. The emphasis here is on your perception of yourself as a writer as one aspect of how you communicate. Most people use oral communication for much of their self-expression, from daily interactions to formal business meetings. You have a lifetime of experience in that arena that you can leverage to your benefit in your writing. Martin Luther King Jr. Violence comes in many forms, but is often associated with frustration born of the lack of opportunity to communicate.

Public demonstrations and fighting are expressions of voice, from individual to collective. Finding your voice, and learning to listen to others, is part of learning to communicate. You are your own best ally when it comes to your writing. Your attitude toward writing can and does influence your written products. Even if writing has been a challenge for you, the fact that you are reading this sentence means you perceive the importance of this essential skill. This text and our discussions will help you improve your writing, and your positive attitude is part of your success strategy. There is no underestimating the power of effort when combined with inspiration and motivation. The catch then is to get inspired and motivated.

You were not born with a key pad in front of you, but when you want to share something with friends and text them, the words or abbreviations come almost naturally. So you recognize you have the skills necessary to begin the process of improving and harnessing your writing abilities for business success. Reading is one step many writers point to as an integral step in learning to write effectively. You may like Harry Potter books or be a Twilight fan, but if you want to write effectively in business, you need to read business-related documents.

These can include letters, reports, business proposals, and business plans. You can also gain an advantage by reading publications in fields other than your chosen one; often reading outside your niche can enhance your versatility and help you learn how other people express similar concepts. Reading is one of the most useful lifelong habits you can practice to boost your business communication skills. For now, take advantage of your business communication course by exploring common business documents you may be called on to write, contribute to, or play a role in drafting. Some documents have a degree of formula to them, and your familiarity with them will reduce your preparation and production time while increasing your effectiveness.

As you read similar documents, take notes on what you observe. These patterns are often called conventions, or conventional language patterns for a specific genre. If you are in a law office, you know the purpose of a court brief is to convince the judge that certain points of law apply to the given case. If you are at a newspaper, you know that an editorial opinion article is supposed to convince readers of the merits of a certain viewpoint, whereas a news article is supposed to report facts without bias. If you are writing ad copy, the goal is to motivate consumers to make a purchase decision.

When you are a junior member of the team, you may be given clerical tasks like filling in forms, populating a database, or coordinating appointments. Or you may be assigned to do research that involves reading, interviewing, and note taking. When given a writing assignment, it is important to make sure you understand what you are being asked to do. You may read the directions and try to put them in your own words to make sense of the assignment. Be careful, however, not to lose sight of what the directions say versus what you think they say. Just as you might ask a mentor more about a business writing assignment at work, you need to use the resources available to you to maximize your learning opportunity.

Ask the professor to clarify any points you find confusing, or perceive more than one way to interpret, in order to better meet the expectations. Before you write an opening paragraph, or even the first sentence, it is important to consider the overall goal of the assignment. The word assignment can apply equally to a written product for class or for your employer. You might make a list of the main points and see how those points may become the topic sentences in a series of paragraphs. You may also give considerable thought to whether your word choice, your tone, your language, and what you want to say is in line with your understanding of your audience. We briefly introduced the writing process previously, and will visit it in depth later in our discussion, but for now writing should about exploring your options.

Authors rarely have a finished product in mind when they start, but once you know what your goal is and how to reach it, you writing process will become easier and more effective. Mentors can also be important in your growth as a writer. Your instructor can serve as a mentor, offering constructive criticism, insights on what he or she has written, and life lessons about writing for a purpose. Never underestimate the mentors that surround you in the workplace, even if you are currently working in a position unrelated to your desired career. They can read your rough draft and spot errors, as well as provide useful insights. The key is to be open to criticism, keeping in mind that no one ever improved by repeating bad habits over and over. Only when you know what your errors are—errors of grammar or sentence structure, logic, format, and so on—can you correct your document and do a better job next time.

Writing can be a solitary activity, but more often in business settings it is a collective, group, or team effort. Keep your eyes and ears open for opportunities to seek outside assistance before you finalize your document. Learning to be a successful business writer comes with practice. Targeted practice, which involves identifying your weak areas and specifically working to improve them, is especially valuable. In addition to reading, make it a habit to write, even if it is not a specific assignment. The more you practice writing the kinds of materials that are used in your line of work, the more writing will come naturally and become an easier task—even on occasions when you need to work under pressure. Critical thinking means becoming aware of your thinking process.

As a character in E. Did you really write what you meant to, and will it be easily understood by the reader? Successful writing forms a relationship with the audience, reaching the reader on a deep level that can be dynamic and motivating. Learning to write effectively involves reading, writing, critical thinking, and hard work. You may have seen The Wizard of Oz and recall the scene when Dorothy discovers what is behind the curtain. Like Dorothy, you can discover that the power to write successfully rests in your hands.

Excellent business writing can be inspiring, and it is important to not lose that sense of inspiration as we deconstruct the process of writing to its elemental components. You may be amazed by the performance of Tony Hawk on a skateboard ramp, Mia Hamm on the soccer field, or Michael Phelps in the water. Those who demonstrate excellence often make it look easy, but nothing could be further from the truth.

Effort, targeted practice, and persistence will win the day every time. When it comes to writing, you need to learn to recognize clear and concise writing while looking behind the curtain at how it is created. This is not to say we are going to lose the magic associated with the best writers in the field. Save Please log in to save materials. Summary Table of Contents This textbook for professional and technical communication is a compilation of several Open Resource materials. The purpose in its design is to provide a wide variety of materials on subjects in professional and technical communication, and to offer several different perspectives and delivery modes of those materials.

Unit 1 Writing Professional Communications. Introductory Exercises. Learning Objectives. Communication Influences How You Learn. Communication Represents You and Your Employer. Key Takeaway. Unit 2 Understanding Your Audience. Primary, Secondary, and Hidden Audience. Using Bias-Free Language. What does unethical IC look like? Should I be concerned with the role of my own culture? How do we practice ethical IC? Attitudes, Beliefs, and Values. Self-Image and Self-Esteem. Looking-Glass Self.

Self-Fulfilling Prophecy. Learning Objective. Active Listening and Reading. When the Going Gets Tough. Unit 3 Delivering Your Message. Unit 4 The Writing Process. Unit 5 Emails, Memos, Letters. Functions and Audience. Sample Direct Memo. Style and Tone. Common Memo Writing Situations. Distribution Medium. Business writing is different. Pronouns and active versus passive voice. Focus and specificity.

Business letters: where to begin. Sample 2. Sample 1. Unit 6 Employment Documents. Rhetorically Reading a Job Ad. Where to Find a Job Ad. What to Look for in a Job Ad. Questions to Ask Yourself about Key Information. Matching Qualifications to Job Ads. Tone: Making it Sound Good. Appearance and Mechanics: Making it Look Good. The Heading and Greeting: Following the Formats. The Body Paragraphs: Selling your Skills. The Heading. Computer Skills. Reconsidering Content. Reviewing Overall Format. Making the Computer your Ally. Unit 7 Proposals. Why Write Proposals? Diverse Rhetorical Situations. Rhetorical Analysis of Online Readings.

What Are Proposals? Key Features of Proposals. Unit 8 Reports. What Is a Report? Types of Reports. Informational or Analytical Report? How Are Reports Organized? Title Page. Letter of Transmittal. Table of Contents. Executive Summary. Discussion of Findings. Integrating Graphics. Conclusions and Recommendations. Works Cited. Unit 9 Writing Clear Instructions. Instruction Manuals. Understanding the Rhetorical Situation of Instruction Manuals.

Imperative mood. Word Choice. Consistency and Parallelism. White Space. Exercise 1 - Familiarize yourself with instruction manuals. Exercise 2 - Planning an instruction manual. Why Write About Processes? Unit 10 Collaborative Writing and Working in Teams. What Is a Team? How Does Teamwork Work? Teams versus Groups. Some Key Characteristics of Teams. Why Organizations Build Teams. The Effect of Teams on Performance. Types of Teams. Manager-Led Teams. Self-Managing Teams. Cross-Functional Teams. Virtual Teams. Key Takeaways. Factors in Effective Teamwork. Group Cohesiveness. What Makes a Team Cohesive? Why Teams Fail.

Motivation and Frustration. What Skills Does the Team Need? Task-Facilitating Roles. Relationship-Building Roles. Blocking Roles. Class Team Projects. Influence Team Members and Gain their Trust. Communication by Design. What Is Communication? Your Ticket In or Out. Why Are Communication Skills Important? What Skills Are Important? What Is Organizational Communication? Communication Flows.

Advantages of Communication Flows. Disadvantages of Communication Flows. Channels of Communication. The Formal Communication Network. The Informal Communication Network. Problems with the Flow of Information through Informal Channels. What to Do about Informal Information Flows. Overcoming Barriers to Communication. What Are Barriers to Communication? Two Types of Barriers.

Cultural Barriers. Functional Barriers. Tips for Writing Business E-Mails. Planning, Preparing, Practicing, and Presenting. Visual Aids. How to Write an Effective Memo. Nonverbal Communication. Unit 11 The Presentation. Getting Started. Nonverbal Communication Is Fluid. Nonverbal Communication Is Fast. Nonverbal Communication Is Universal. Nonverbal Communication Is Confusing and Contextual.

Nonverbal Messages Communicate Feelings and Attitudes. Physical Characteristics. Body Movements. Positions on the Stage. Facial Gestures. Purpose, Emphasis, Support, and Clarity. Methods and Materials. Preparing Visual Aids. Using Visual Aids. Using PowerPoint as a Visual Aid. Video Clip. Use of Color. Helpful Hints for Visual Aids. Watch Reactions. Enroll an Observer. Focus on a Specific Type of Nonverbal Communication. Unit 12 Types of Presentations.

Increase Understanding. Change Perceptions. Gain Skills. Exposition versus Interpretation. Interpretation and Bias. Point of View. Motivating the Listener. What Will I Learn from You? Are You Going to Bore Me? Additional Tips. Limit the Number of Details. Focus on Clear Main Points. Pace Yourself Carefully. Speak with Concern for Clarity. Use Restatement and Repetition. Provide Visual Reinforcement. Include Time for Questions. Look for Ways to Involve Listeners Actively. Assess Learning, If Possible. Start with What You Know. Adapting Jargon and Technical Terms. Using Outside Information. Presenting Information Ethically. Avoid Exploitation. Sample Informative Presentation. Attention Statement.

Residual Message. Sample Speech Guidelines. Principle of Reciprocity. Principle of Scarcity. Principle of Authority. Principle of Commitment and Consistency. Principle of Consensus. Principle of Liking. Call to Action. Increase Consideration. Develop Tolerance of Alternate Perspectives. Social Penetration Theory. Appealing to Emotions. Emotions Are Universal. Emotions Are Communicated Verbally and Nonverbally. Emotions Are Often Contagious. Eleven Points for Speaking Ethically. Avoiding Fallacies. Unit 13 Design and Graphics. Designing Reader-Centered Pages and Documents.

A Reader-Centered Approach to Design. Design Elements of a Communication. Unit 14 Website Design. Design Message. Recognizing Your Audience. Testing Your Site. They post their thoughts about work on social media platforms, and these posts have a big impact on whether you can attract the talent you need to grow your business. Many less competent office cleaning companies perform only the most basic cleaning process.

Dust lingers on top of cabinets, shelves, on blinds, and in harder-to-reach areas. Furniture covered with fabric emits dust and odors. Maintaining your office should include keeping furniture, shelving, desks, floors and other areas free from dust, dirt, and contaminants. A high-quality cleaning helps avoid carpets that become heavily stained and damaged, with deeply ingrained dirt that can only be resolved by installing new carpet at high expense. The savings can be significant in the long-term, and at COIT, we offer various financing options for more extensive repairs, cleaning, and remediation services if needed. When engaging the services of a commercial cleaning service, find out what professional cleaning processes are used.

Not all commercial cleaning companies are equal in the level of service they perform. Some, like COIT, can perform added services such as deep rug and upholstery cleaning for improved maintenance, cleaner air, and a fresher, spotless look. Windows should be sparkling, not smudged or dusty. Our range of services covers every need, from regular deep cleaning to restoration and remediation. The COIT team offers far more in cleaning services, including:. When an unexpected disaster has resulted in water, fire, or smoke damage, we have the expertise to get your business back up to speed.

If you have a closet space for cleaning equipment and products, it can emptied be used for a more useful purpose. At COIT, our team of professional commercial cleaners arrives with all the equipment and cleaning products they need to get the job done. Empty out your cleaning closet, and use it to store something that is more useful to your enterprise. No more smelly mops, mop buckets, dusty brooms and dirty cloths.

At COIT, we own and use our own high-grade machinery not available to regular cleaners or tool renters, and these tools perform. The difference between a cleaning performed by our professional team and a standard cleaning service is astounding. Our sixty years in the industry, along with our ability to handle high demand and the savings we offer through combining multiple services, makes COIT a smart choice as your professional cleaning service — and a wise financial decision. We can fully clean your business, with added services bi-yearly or yearly to keep everything shipshape. A company may present itself as a commercial cleaning service, but what are the services they offer? Can they clean upholstery, blinds, or carpeting?

In many cases, the answer is no. They perform just basic services, which often become less and less as the time passes. If you are unhappy with the quality of cleaning your current commercial cleaners is providing, find out the difference. At COIT, our team is trained, professional, and trusted. Office theft of money, personal items, laptops and other electronics, or other expensive items can be a real issue. Rather than putting your valuable assets at risk, choose a commercial cleaning company that respects your assets, and who you can trust to enter the workspace during off-hours.

While you may be able to identify the thief, the time and effort wasted in recovering stolen personal items and business items, including filing an insurance claim, recovering lost files, and the impact on productivity is simply not worth it. While the bottom line is always an important consideration, hiring the cheapest commercial cleaners with employees from unknown backgrounds can backfire badly in the end. Every business is different and has unique cleaning requirements. If you have specific needs or concerns, we can help you develop a sane, workable cleaning plan that addresses all issues, with recommendations on various services and a fully developed plan for implementing these services, both daily and periodically.

If your business has special cleaning needs, we have all the equipment and services to handle even the most difficult tasks — including remediation services. Our professionals can do a complete walk-through, and help you identify the proper cleaning procedures for a range of business areas, from office to production spaces. Issues such as standing water or the presence of mold or mildew can all be resolved quickly and correctly. Tile floors can harbor bacteria and pathogens, and our cleaning processes can keep these areas spotless -- particularly vital for health-related businesses, or those that produce or serve food or beverages.

Over our sixty years in the cleaning industry, we have developed a wide scope of services and procedures, as well as specialized equipment to address and resolve any cleaning problem. Our goal is to help you keep your business clean, sanitary, and safer for employees, visitors, customers, and others. If you are interested in environmentally-friendly cleaning services, we can provide these services as well. Our team of professionals has gained their knowledge through advanced training. You can prolong the lifecycle of your valuable business assets through our custom-designed maintenance program — one that suits your budget.

We perform both maintenance cleaning and restorative cleaning with the use of our truck-mounted hot water extraction system. Whether your flooring is tile, concrete, carpet, or other type, we have the correct products and equipment to keep it fresh, clean, and well-maintained. We work to make our commercial cleaning cost-effective. We offer a strategic approach to commercial cleaning by combining regular maintenance with restorative maintenance. By concentrating on high-traffic zones, we help to reduce the quantity of dirt, dust, oils, and allergens tracked into the other lower traffic zones. This approach can be effective in reducing the cost of overall maintenance significantly.

We understand the importance of keeping your business clean — for health and safety, and to create a positive first impression for those who enter your premises. We take pride in the support we provide our many business clients and how we have aided them to have a healthier work environment and to present an image that reflects the quality of their goods or services.

Talk to us, and schedule a consultation. Our work is guaranteed, and our entire team is trained, professional, and dedicated to providing excellent service -- and treating your office or facility with respect. While many less-qualified cleaning services are often let go due to the lack of quality work, our work is consistent; we never skimp on the details, no matter how many years we have been providing cleaning services to your business. Call COIT today to discuss your specific commercial cleaning needs. We are ready to get to work, and to provide you with all the benefits a truly professional cleaning service can provide.

January 19, Read about the ten benefits of a professional commercial cleaning, and why your business should consider investing in a high-quality cleaning from COIT: Increased Employee Productivity Your employees are happier when the workspace is fresh, clean, and free from accumulated dust and dirt. Reduced Spread of Disease — Fewer Sick Days Most businesses struggle when a virus is spread from employee to employee. A Safer, Healthier Work Environment Employee health has become an issue of concern, more so now than ever. A Positive, Professional Appearance Contrast two ideas: Walking into a business that has stained carpet, dusty desks, and trash overflowing with crumpled paper and takeout cartons, or walking into a business that looks pristine, smells fresh, and is obviously clean.

Morale Booster Your employees respond to a cleaner environment, and morale is higher. Long Term Cost Savings Many less competent office cleaning companies perform only the most basic cleaning process. Higher Quality Cleaning When engaging the services of a commercial cleaning service, find out what professional cleaning processes are used. The COIT team offers far more in cleaning services, including: Carpet and area rug cleaning Drapery and blind cleaning Tile and grout cleaning and restoration Air duct cleaning Upholstery cleaning Concrete floor care, repair, and restoration Wall cleaning When an unexpected disaster has resulted in water, fire, or smoke damage, we have the expertise to get your business back up to speed.

White, plain resume paper is Professionalism Paper: Professional Appearance safest and the most standard pick. SSgt Jones failed to prioritize the tasks Professionalism Paper: Professional Appearance for mission Professionalism Paper: Professional Appearance properly. As is typical in our industry, we ship all merchandise FOB Professionalism Paper: Professional Appearance warehouse. Functional Barriers. Communication is key to your success—in relationships, in the workplace, as a citizen of your country, and across your Professionalism Paper: Professional Appearance. Many businesses Who Is Chillingworth A Foil In The Scarlet Letter interested in a more environmentally-friendly operation.

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